acronyms: Follow Associated Press style.
admission/admissions: Admissions is not in the dictionary but is often used to describe the overall admission process:
- Chronology of events related to freshman admissions criteria and processes
- Historical outline of undergraduate admissions selection practices
- Two-tiered admissions selection system at the University of California
- A letter on implementation of admissions policy
- University of California policy on undergraduate admissions
Admissions Office, Office of Admissions:
OK to cap when reference to campus (See office names, below). Does one campus have an admissions policy? Yes, because it uses various forms of admission (e.g. admission by exception,admission by examination)
adviser: not advisor
African American, black (noun, adj.): Use terms interchangeably for Americans of African descent, except for UC application or admission reports. No hyphen in noun form; hyphenate for adjective (as per other ethnicities). Do not use African American for people of African descent living in other countries (Canada, Caribbean nations, etc.)
American Indian (adj.): Preferred and mandatory for UC application or admission reports. Native American is acceptable in other contexts. No hyphen in either.
Asian American (noun, adj.): No hyphen in noun form; hyphenate for adjective.
"a-g" or "a-f": Style as shown in text (lowercase, in quotes). In headlines, uppercase, no quotes: A-G Courses
alumni: See Associated Press for various forms
AP Exam(s): The College Board has trademarked "AP" and capitalizes "Exam," but for clarity, we can refer to them on first mention as "Advanced Placement examinations." Also: "AP courses."
buildings: Capitalize full names: Baskin Engineering Building (formerly Applied Sciences Building)
California Community College(s): Uppercase when referring to system as a whole; lowercase for general reference (The Community College/University of California Memorandum of Understanding targets community college transfers. Joe attended a California community college. He spent two years at a community college.)
California State University:
- California Polytechnic State University, San Luis Obispo (Cal Poly, San Luis Obispo)
- California State Polytechnic University, Pomona (Cal Poly, Pomona)
- California State University, Bakersfield (CSU Bakersfield)
- California State University, Channel Islands (CSU Channel Islands)
- California State University, Chico (Chico State)
- California State University, Dominguez Hills (CSU Dominguez Hills)
- California State University, Fresno (Fresno State)
- California State University, Fullerton (CSU Fullerton)
- California State University, East Bay (CSU East Bay) — previously CSU Hayward
- California State University, Long Beach (Long Beach State)
- California State University, Los Angeles (CSU Los Angeles)
- California State University, Monterey Bay (CSU Monterey Bay) (CSUMB)
- California State University, Northridge (CSU Northridge)
- California State University, Sacramento (Sacramento State)
- California State University, San Bernardino (CSU San Bernardino)
- California State University, San Marcos (CSU San Marcos)
- California State University, Stanislaus (CSU Stanislaus)
- Humboldt State University (Humboldt State)
- San Diego State University (San Diego State)
- San Francisco State University (San Francisco State)
- San Jose State University (San Jose State)
- Sonoma State University (Sonoma State)
- California Maritime Academy (Cal Maritime)
- In body text and heads, use campus name: UC Berkeley, UC Davis, UCLA, UCSF, UC Merced, UC Santa Cruz, UC Santa Barbara, UC Irvine, UC Riverside, UC San Diego...
- In tables and other vertical lists, and in subheads, use city name: Berkeley, Davis, Los Angeles...
Capitalization of majors, departments, etc.:
- Majors, minors and programs are not capitalized: history, English literature, biotechnology, East Asian studies, biomechanical engineering.
- Tracks, concentrations, emphases within majors are lowercased: an oboe concentration within the music major. (An exception is when capitalized concentrations are presented in a vertical list, as in the “Undergraduate Majors” section of QR or A4T.)
- Course names are capitalized if they represent specific UC courses: Algerian Military History 1812–1824. General course descriptions — she took courses in French, military history and statistics — are lowercased unless usually capitalized as proper nouns.
- Schools, colleges, divisions and departments are capitalized: the College of Environmental Design, the School of Social Ecology. Generic references are lowercased: The school is one of many outstanding academic assets to UC Berkeley.
- Disciplines or fields of study or industry are lowercased when not mentioned as part of a department, major, etc.: a job in biotechnology, students interested in electrical engineering, etc.
capitalization in headlines:
- Refer to campus style for spelling
- Initial cap if used in formal title (UCLA General Catalog)
- Exception: UC Irvine General Catalogue
- Generic use: catalog
cell phone (2 words)
- Use instead of “chairman”: the department chair
- “Chairwoman” or “chairman” may be used with a name: Chairwoman Judy Yung
- Follow latest UC policy, not Associated Press style (UC uses Chicano or Chicano/Latino; AP prefers Hispanic)
- Mexican American is not hyphenated, in exception to AP
child care (n.); child-care (adj.)
coed (adj.; never use as noun)
College (see separate University entry; also Schools, colleges, divisions and departments)
Initial cap unless general reference: The College of Letters and Science, one of several colleges
- Stevenson College
- Kresge and Porter colleges
- the college system
- the 10 UC Santa Cruz colleges
- Capitalize formal names for degrees (John Smith, Doctor of Law; The department offers a Master of Arts.)
- Capitalize abbreviations and insert periods: A.B., B.A., B.S., M.A., Ph.D. (Robert Kerr, Ph.D. candidate)
- Lowercase short forms and degrees referred to in general terms: bachelor of arts degree; master’s; doctorate; graduate certificate
- Avoid mixing forms, as in he received his master’s and doctoral degrees. (Master’s and doctor’s degrees would be preferable in such a case, or rewrite the sentence.)
departmental (adj.); department (n.)
Disciplines or fields of study or industry are lowercased when not mentioned as part of a department, major, etc.: a job in biotechnology, students interested in electrical engineering, etc.
Capitalize disciplines when part of the department name:
- Department of Sociology
- Sociology Department
Dr. Use for medical doctors (per AP)
early modern (adj.)
Earth science, Earth system science
Initial cap if reference to UC Eligibility Index
Lowercase if generic reference: the eligibility index at right...
ellipses: AP: space before and after.
email (not “e-mail” or “Email” or “E-mail”)
- In publication directories, no need to preface email addresses with "email:"
em-dashes (—) should have surrounding spaces. Do not use hyphens (-) as dashes.
en-dashes: Do not use en-dashes (–) except in spans of numbers (“pages 87–89”; in this case, no surrounding spaces). Do not use hyphens (-) as dashes.
- Capitalize full name of system: Narrative Evaluation System (UC Santa Cruz)
- Lowercase short and general forms: narrative evaluations; evaluation system
fellow, fellowship: lowercase when used alone and when referring to faculty members of a college or in combination with a granting organization:
- Elizabeth Bennett, an AAEA fellow
- a Guggenheim fellowship
- a fellow of the American Economics Association
financial aid: Capitalize the names of specific grants, scholarships, and loans (Regents Scholarships, Regents Fellowships, University Loans, Pell Grants)
- Capitalize the formal names of forms (Application for Undergraduate Admission and Scholarships, Request for Graduate Application Fee Waiver)
- Lowercase shortened or general forms (admission application, fee waiver form)
full time, part time (adv., adj.)
- She attends school full time.
- She has a part-time job.
freshman/freshmen: Adjective form: freshman (It’s not freshmen dorms any more than it is sophomores dorms.)
fractions: Hyphenate (one-third, one-half, etc.)
FY 2005 (space between)
general education requirements: lowercase unless a specific program
governor: Follow AP: lowercase if standalone. Cap and abbreviate if used as title before a name (Gov. Brown).
GPA: Acceptable in most usages; spell out at editor’s discretion for clarity.
grade averages: Do not use quotes or italics to set off letter grades (a student with a B average; a grade of C or better)
grades for courses: Capitalize course notations and grades (Pass, No Pass, Incomplete, In Progress, Withdrawal; P, NP, I, IP, W; A, B, C, D, F). Do not enclose in quotation marks or use italics; instead, rephrase sentence if needed for clarity.
grade levels: seventh-grader; seventh-grade students; the seventh grade