acronyms: Follow Associated Press style.
admission/admissions: Admissions is not in the dictionary but is often used to describe the overall admission process:
- Chronology of events related to freshman admissions criteria and processes
- Historical outline of undergraduate admissions selection practices
- Two-tiered admissions selection system at the University of California
- A letter on implementation of admissions policy
- University of California policy on undergraduate admissions
Admissions Office, Office of Admissions:
OK to cap when reference to campus (See office names, below). Does one campus have an admissions policy? Yes, because it uses various forms of admission (e.g. admission by exception,admission by examination)
adviser: not advisor
African American, black (noun, adj.): Use terms interchangeably for Americans of African descent, except for UC application or admission reports. No hyphen in noun form; hyphenate for adjective (as per other ethnicities). Do not use African American for people of African descent living in other countries (Canada, Caribbean nations, etc.)
American Indian (adj.): Preferred and mandatory for UC application or admission reports. Native American is acceptable in other contexts. No hyphen in either.
Asian American (noun, adj.): No hyphen in noun form; hyphenate for adjective.
"a-g" or "a-f": Style as shown in text (lowercase, in quotes). In headlines, uppercase, no quotes: A-G Courses
alumni: See Associated Press for various forms
AP Exam(s): The College Board has trademarked "AP" and capitalizes "Exam," but for clarity, we can refer to them on first mention as "Advanced Placement examinations." Also: "AP courses."
Capitalize full names: Baskin Engineering
Building (formerly Applied Sciences Building)
Community College(s): Uppercase when referring to system as a whole;
lowercase for general reference (The
Community College/University of California Memorandum of Understanding targets
community college transfers. Joe attended a
California community college. He spent two years at a
- California Polytechnic State University, San
Luis Obispo (Cal Poly, San Luis Obispo)
- California State Polytechnic University, Pomona
(Cal Poly, Pomona)
- California State University, Bakersfield (CSU Bakersfield)
- California State University, Channel Islands
(CSU Channel Islands)
- California State University, Chico (Chico State)
- California State University, Dominguez Hills
(CSU Dominguez Hills)
- California State University, Fresno (Fresno
- California State University, Fullerton (CSU
- California State University, East Bay (CSU
- California State University, Long Beach (Long
- California State University, Los Angeles (CSU
- California State University, Monterey Bay (CSU
Monterey Bay) (CSUMB)
- California State University, Northridge (CSU
- California State University, Sacramento
- California State University, San Bernardino (CSU
- California State University, San Marcos (CSU San
- California State University, Stanislaus (CSU
- Humboldt State University (Humboldt State)
- San Diego State University (San Diego State)
- San Francisco State University (San Francisco
- San Jose State University (San Jose State)
- Sonoma State University (Sonoma State)
- California Maritime Academy (Cal Maritime)
- In body text and
heads, use campus name: UC Berkeley, UC Davis, UCLA, UCSF, UC
Merced, UC Santa Cruz, UC Santa Barbara, UC Irvine, UC Riverside, UC San Diego...
- In tables
and other vertical lists, and
in subheads, use city
name: Berkeley, Davis, Los Angeles...
of majors, departments, etc.:
are not capitalized: history, English literature,
East Asian studies, biomechanical
concentrations, emphases within majors
are lowercased: an
oboe concentration within the music major.
(An exception is when capitalized concentrations
are presented in a vertical list, as in the “Undergraduate
Majors” section of QR or A4T.)
names are capitalized
if they represent specific UC courses: Algerian Military History 1812–1824.
General course descriptions — she
took courses in French, military history and statistics — are
lowercased unless usually capitalized
as proper nouns.
colleges, divisions and departments are capitalized: the College of Environmental Design, the
School of Social Ecology. Generic references
are lowercased: The school is one of many outstanding
academic assets to UC Berkeley.
or fields of study or industry are lowercased
when not mentioned as part of a department, major, etc.: a job in biotechnology, students interested in electrical engineering, etc.
- Refer to campus style for spelling
- Initial cap if used in formal title (UCLA General Catalog)
- Exception: UC
Irvine General Catalogue
- Generic use: catalog
- Use instead of “chairman”: the department chair
- “Chairwoman” or “chairman” may be used with a
name: Chairwoman Judy Yung
- Follow latest UC policy, not Associated Press style (UC uses Chicano or Chicano/Latino; AP prefers Hispanic)
American is not hyphenated, in exception to AP
care (n.); child-care (adj.)
never use as noun)
(see separate University entry;
also Schools, colleges, divisions and
Initial cap unless general reference: The College of Letters and Science, one of
- Kresge and
- the 10 UC
Santa Cruz colleges
- Capitalize formal names for degrees (John Smith, Doctor of Law; The department
offers a Master of Arts.)
- Capitalize abbreviations and insert periods: A.B., B.A., B.S., M.A., Ph.D. (Robert Kerr,
- Lowercase short forms and degrees referred to in
general terms: bachelor of arts degree;
master’s; doctorate; graduate certificate
- Avoid mixing forms, as in he received his master’s and doctoral degrees. (Master’s and doctor’s degrees would be
preferable in such a case, or rewrite the sentence.)
(adj.); department (n.)
Disciplines or fields of study or industry are lowercased when not mentioned as part of a department, major, etc.: a job in biotechnology, students interested in electrical engineering, etc.
disciplines when part of the department name:
Dr. Use for
medical doctors (per AP)
early modern (adj.)
Earth science, Earth system science
Initial cap if reference to UC Eligibility Index
Lowercase if generic reference: the eligibility index at right...
AP: space before and after.
“e-mail” or “Email” or “E-mail”)
- In publication
directories, no need to preface email addresses with "email:"
(—) should have surrounding spaces. Do not use hyphens (-) as dashes.
Do not use en-dashes (–) except in spans of numbers (“pages 87–89”; in this
case, no surrounding spaces). Do not use hyphens (-) as dashes.
- Capitalize full name of system: Narrative Evaluation System (UC Santa Cruz)
- Lowercase short and general forms: narrative evaluations; evaluation system
fellow, fellowship: lowercase when used alone and when referring to
faculty members of a college or in combination with a granting organization:
Bennett, an AAEA fellow
- a fellow
of the American Economics Association
financial aid: Capitalize the names of specific grants,
scholarships, and loans (Regents
Scholarships, Regents Fellowships, University Loans, Pell Grants)
- Capitalize the formal names of forms
(Application for Undergraduate Admission and Scholarships, Request for Graduate
Application Fee Waiver)
- Lowercase shortened or general forms (admission application, fee waiver form)
time, part time (adv.,
- She attends school full time.
- She has a part-time job.
Adjective form: freshman (It’s not freshmen dorms any more than it is sophomores dorms.)
fractions: Hyphenate (one-third, one-half, etc.)
education requirements: lowercase unless a specific program
Follow AP: lowercase if standalone. Cap
and abbreviate if used as title before
a name (Gov. Brown).
Acceptable in most usages; spell out at editor’s discretion for clarity.
grade averages: Do not use quotes or italics to set
off letter grades (a student
with a B average; a grade of C or better)
courses: Capitalize course notations and grades (Pass, No Pass, Incomplete, In Progress, Withdrawal; P, NP, I, IP, W; A,
B, C, D, F). Do not enclose in quotation marks or
use italics; instead, rephrase sentence if needed
levels: seventh-grader; seventh-grade students; the